Join Our Team

Lead the Play Movement

SupportOakland, CA

Administrative Assistant

Playworks is the leading national nonprofit leveraging the power of play to bring out the best in every kid. Learn about the energetic, creative people working to ensure every kid has the chance to play—every day.


ABOUT PLAYWORKS, at Playworks we believe in the power of play to bring out the best in every kid. We are changing the school climate by leveraging the power of safe, fun, and healthy play at school every day. We create a place for every kid on the playground to feel included, be active, and build valuable social and emotional skills. We partner with schools, districts, and after-school programs to provide a service or mix of services including on-site coaches, professional training for school staff who support recess, and consultative partnerships. 

Here’s where you come in:  In the role of Administrative Assistant, you will assist with meeting logistics, scheduling and general administrative support to the Executive Team and the Director of Organizational Engagement. Your attention to detail, customer service attitude and keen organization skills will be essential to us supporting our fast-paced organization. This is a great opportunity to work at a national nonprofit where you’ll get to wear many hats, work cross-functionally, and play an integral role supporting the Playworks Executive and Orgwide leadership teams.

The Administrative Assistant is a full-time, hourly position reporting to the Director of Organizational Engagement and will be based in our Oakland, CA office.

WHAT YOU’LL DO

Meetings and Scheduling:

  • Provide administrative support for meetings of the executive team, organization-wide leadership team and National Board of Directors
  • Schedule other key meetings at the direction of the DOE
  • Coordinate the participation of presenters at these key meetings and related documents
  • Take notes and share follow up information arising from the meetings 
  • Provide administrative support for board of directors meetings
  • Scheduling assistance for executive team
  • Maintain confidentiality of sensitive information

Administrative Assistance:

  • Expense report support for the CEO
  • Travel arrangements for the executive team
  • Coordinate documents to be signed and sent by executive team or HQ department leaders
  • Send materials or correspondence to board members, stakeholders on behalf of executive team or HQ department leaders
  • Order supplies, meals for meetings and other aspects of the organization as needed
  • Support HQ office administrative needs. Supplies orders, voicemail and US Mail triage, visitor and meeting arrangements.

WHAT YOU’LL BRING

  • 2-3 years of administrative experience 
  • Strong computer literacy with experience in G Suite and comfort with online vendor portals.  (Salesforce, Concur and /or UltiPro/HR systems experience a plus) 
  • Exceptional attention to details and accuracy with the ability to multitask and be self-directed
  • Ability to thrive working both independently and within team settings
  • Superior time management skills with ability to set priorities in situations of conflicting demands and requests
  • Excellent interpersonal, written and verbal communication skills including versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm
  • Comfort with a playfully professional workplace culture

WHO YOU ARE

  • Passionate: You have a deep commitment to the Playworks mission.
  • Organized: You know how to juggle multiple priorities and work autonomously.
  • Curious: You are interested in learning and developing your skill set.
  • Relationship Builder. You are skilled at building in-person and virtual relationships leveraging your verbal and written communication skills

Playworks offers the full package - great benefits, a fun place to work and an opportunity to grow professionally.

  • Competitive nonprofit hourly wage commensurate with experience.
  • A comprehensive benefits package, including medical, dental, vision, disability, life insurance, 401(k), employee funded pre-tax health and child care spending accounts.
  • Generous vacation policy with paid sick and holiday leave.

If working hard while making room for play sounds like your ideal place to work, then apply online to join our team:

  • A cover letter describing your interest in Playworks and how your experience has prepared you for this role. Please also include your salary expectations.
  • Resume
  • References will be requested.

Playworks is changing the way children experience school every day by leveraging the power of safe and healthy play. We create a place for every kid on the playground to feel included, be active, and build valuable social and emotional skills. Our ambitions demand that we invest in recruiting, developing and managing a team that reflects the broad diversity of our communities. 

Our core values of inclusion, respect, healthy community and healthy play are the foundation of our organization and are infused in all aspects of our work, including recruiting and retaining the best talent we can. While diversity is often used in reference to visual characteristics such as race, ethnicity, age, sex and physical appearance, we embrace a broader definition of diversity that also includes less visible factors, we also recognize that individuals can affiliate with multiple identities.

As an equal opportunity program, Playworks encourages applications from all individuals regardless of national origin, religion, gender, differing abilities (physical, mental, learning), sexual orientation, socioeconomic status, education, marital status, language, political affiliation, military experience, and any other legally protected basis. Playworks evaluates all candidates on a merit basis.

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